Terms of Service

1. Who you're dealing with

Rotation Scheduler is operated by Vaughn Edmonds trading as Invert Systems (ABN 44 869 392 328), of Goulburn, New South Wales, Australia.

In these terms, “we”, “us” and “our” mean Invert Systems. “You” and “your club” mean the organisation using the service, and anyone you let use your account. “The service” means Rotation Scheduler, at https://scheduler.invertsystems.com.au.

2. What the service does

Rotation Scheduler builds apparatus rotation schedules for gymnastics clubs. You enter your classes, apparatus and lesson plans; the service generates rotations, keeps them fair across weeks, prints a wall sheet, and can show a live view on a screen.

It is a scheduling tool and nothing more. It is not a membership, enrolment, attendance, payment or child-safety system, and you should not rely on it as one.

3. Your account

• You need an account to use the service. One account manages one gym.
• Give us accurate details, keep your password to yourself, and tell us promptly at vaughn@invertsystems.com.au if you think someone else has got into your account.
• You are responsible for what happens under your account, including anything done by coaches or staff you share it with.
• You must be at least 18 and authorised to enter into these terms for your club.

4. Acceptable use

You agree not to:

• resell, sublicense or rent the service to anyone else;
• copy, reverse-engineer or try to extract the source code or the scheduling engine;
• scrape it, or hit it with automated traffic beyond normal use;
• try to get around access controls, rate limits, or the paywall;
• upload anything unlawful, or use the service to break the law; or
• interfere with the service, or with anyone else’s use of it.

Please also don’t enter personal information about children into the service. It is not designed to hold it and it does not need it. Name your classes as groups (for example “Level 3 Tuesday”), not after the athletes in them. See our Privacy Policy.

5. Free trial

New clubs get a 14-day free trial with full access. We do not ask for a card to start it.

When the trial ends, if you have not subscribed, your account becomes read-only: your data stays exactly where it is and you can still print your committed week, but you can’t generate, edit or commit schedules, and your live view stops serving. Subscribing restores everything immediately.

6. Subscription, pricing and payment

• All prices are in Australian dollars and include GST. The price you’ll pay is shown before you check out.
• Payments are handled by Stripe. We never see or store your card details. Stripe’s own terms apply to the payment itself.
• Subscriptions renew automatically at the end of each billing period (monthly, quarterly or annual, as you choose) until cancelled.
• Your rate is locked. While your subscription stays active, you keep paying the rate you subscribed at, even if our list prices go up. This includes discounted rates from a signup code.
• If a payment fails we’ll keep your access on for a short grace period and ask you to update your card. If it stays unpaid, the account goes read-only.

7. Cancelling, and refunds

You can cancel any time from Manage billingin your account. Cancellation takes effect at the end of the period you’ve already paid for. You keep full access until then, and then the account goes read-only.

We don’t give refunds for part-used periods, including annual plans cancelled part way through. The free trial is there so you can decide before you pay.

This does not affect your rights under the Australian Consumer Law. If something goes wrong that the ACL covers, you are entitled to a remedy regardless of what this clause says (see clause 11).

8. Price changes

We may change our list prices. Existing subscriptions keep their locked rate for as long as they stay active (clause 6). If we ever need to change the price of an activesubscription, we’ll give you at least 30 days’ notice by email, and you can cancel before it takes effect.

9. Your data

• Your data stays yours. Your classes, apparatus, schedules and history belong to your club, not to us.
• You give us the permission we need to host, store, process and display that data, but only for the purpose of running the service for you. We don’t sell it, and we don’t use it to advertise to anyone.
• You’re responsible for what you put in, and for having the right to put it in.
• Your live view link is a secret.Anyone with the link can see that gym’s schedule without signing in. Share it deliberately. You can revoke every existing link at any time by regenerating the token in Setup.
• How we handle personal information is set out in our Privacy Policy.

10. Availability and changes

We work to keep the service running, but we don’t promise it will be uninterrupted or error-free, and there is no uptime guarantee. We may need to take it down for maintenance, and we rely on third parties (hosting, database, email, payments) whose outages we can’t control.

We may add, change or remove features. If we make a change that materially reduces what the service does for you, or we decide to discontinue it, we’ll give you at least 30 days’ notice by email and a way to get your data out.

11. Australian Consumer Law, and our liability

Nothing in these terms excludes, restricts or modifies any consumer guarantee, right or remedy under the Australian Consumer Law that cannot lawfully be excluded. If the ACL applies to your acquisition of the service, you may be entitled to a repair, replacement, resupply or refund for a major failure, and to compensation for reasonably foreseeable loss.

Where we are permitted to limit our liability, our liability for a failure to comply with a consumer guarantee is limited to resupplying the service, or paying the cost of having it resupplied.

Otherwise, and to the extent the law allows:

• we are not liable for indirect or consequential loss, or for lost profits, lost revenue, lost goodwill, or loss or corruption of data; and
• our total liability to you for everything connected with the service is capped at the fees you paid us in the 12 months before the claim(and if you’ve paid us nothing, at A$100).

The schedules the service produces are a starting point, not a substitute for your own judgement. You are responsible for checking that what you run in your gym is safe, adequately supervised and appropriate for your athletes. We are not liable for decisions you make on the basis of a generated schedule.

12. Our intellectual property

The service (the software, the scheduling engine, the design and the name) is ours and stays ours. These terms give you a limited, non-exclusive, non-transferable right to use it while your account is in good standing, and nothing more.

If you send us feedback or a feature idea, we can use it freely and without owing you anything. (Please do keep sending it.)

13. Suspension and termination

You can stop using the service and close your account at any time by emailing us at vaughn@invertsystems.com.au.

We may suspend or terminate your account if you materially breach these terms (in particular clause 4) and don’t fix it within 14 days of us asking, or immediately if the breach is serious, unlawful, or threatens the service or other clubs.

After your account is closed or cancelled, we keep your data for 90 days so you can come back or ask for a copy, and then we delete it. You can ask us to delete it sooner. See the Privacy Policy.

14. Changes to these terms

We may update these terms. If a change materially affects you, we’ll tell you by email or in the app at least 30 days before it takes effect. Continuing to use the service after that means you accept the new terms; if you’d rather not, you can cancel.

15. General

• These terms are governed by the law of New South Wales, Australia. You and we submit to the non-exclusive jurisdiction of its courts. We keep it non-exclusive so that a club outside New South Walesisn’t shut out of its own local courts where the law gives it that right.
• If any part of these terms is unenforceable, it is severed and the rest keeps working.
• If we don’t enforce something straight away, we haven’t given up the right to enforce it later.
• You can’t transfer these terms to someone else without our written consent. We may transfer them if the business is sold, on notice to you.
• These terms, plus the Privacy Policy, are the whole agreement between us about the service.

16. Contact

Questions about these terms? Email vaughn@invertsystems.com.au.